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Quotes & Tenders Co-ordinator - Guildford, Surrey job description

17 may 2018

Quotes & Tenders Co-ordinator

Are you tenacious, confident and organised? Do you have previous experience preparing bids, tenders, proposals or quotes? Have you worked in a procurement or supply chain environment, or do you have any knowledge of NHS procedures?

If you can answer "yes" to any or all of these questions, we may have just the job for you!

Philips Health Systems, part of the global healthcare technology company, is looking for an organised and competent administrator to support the sales function by compiling professional bids and proposals. These bids will be for services, equipment and medical products used by NHS Trusts.

Your role will be to:

* Proactively manage the entire tender process and take ownership to ensure strict deadlines are met
* Ensure high quality and appropriate bid documentation is produced, ensuring Philips have the highest possible opportunity of winning and retaining business
* Ensure that the relevant sources (e.g. the European Journal) are checked daily and take necessary action with regards to tender applications
* Continuously develop processes and tools that will improve Philips' overall capabilities and efficiencies in tender management
* Maintain up to date Pre Purchase Questionnaires (PPQs) and complete Pre Qualifying Questionnaire (PQQs) as per customer requests

You will be required to:

* Act as part of the team, ensure that mailboxes are maintained at all times and actioned accordingly
* Receive and take ownership of queries from both internal and external customers. Provide effective feedback to solve issues in a timely manner
* Adopt LEAN principles and behaviours into daily team work to drive team efficiencies, communication and continuous improvement for both the team and the wider business
* Represent the team at district and customer meetings
* Monthly and quarterly reporting of NHSSC and other relevant customer framework reconciliation data

It is essential that you can demonstrate the following qualities:

* Proven ability to meet deadlines with consistent success
* Self-motivated with excellent organisational and prioritisation skills
* Accuracy and attention to detail,
* Excellent verbal and written communication skills combined
* Ability to communicate with all levels of the business
* Competent IT skills, including the use of Word, Excel, Access and PowerPoint

It would be also be beneficial if you have the following:

* Experience of proofing and editing high quality written documents
* Experience or knowledge of the healthcare industry, including the NHS

Benefits include:

* Free parking on site
* Free shuttle bus to and from Guildford railway station
* Subsidised staff restaurant
* Modern and comfortable offices
* Social events
* Hours of work - Monday to Friday 09:00 to 17:00 - 37.5 hours per week.

If you are tenacious, direct and confident in your ability to chase for deadlines and decisions; and you want to work for a global leader that wants to make a difference, then apply online today.

Why should you join Philips?

Working at Philips is more than a job. It's a calling to create a healthier society through meaningful work, focused on improving 3 billion lives a year by delivering innovative solutions across the health continuum. Our people experience a variety of unexpected moments when their lives and careers come together in meaningful ways.

To find out more about what it's like working for Philips at a personal level, visit the Working at Philips page on our website.

Please apply on-line - Good Luck!

Job Reference:QT008
Position Type:Contract
Market Sector:Administrative & Support Services
Duration:12 months
Working Hours:Full-Time
Location:Guildford, Surrey
Salary:£13 - £13 per hour
Contact:Philips Guildford, Randstad Inhouse Services, Wokingham, United Kingdom
Phone:07342 083989