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Office Administrator - Watford, Hertfordshire job description

13 march 2018

Office Administrator

Office administrator required to be based in Head Office, Watford, on a perm basis to assist the office with day to day duties. You will be working for a top tier Civil engineering company where they want to invest in the right person and help them develop their career in Construction|!

You will be supporting the Office Manager as well as the CEO of the company on a day to day basis.

Salary varies between £18-£25k depending on experience


* Opportunity to work on one of the most recognised projects in the UK
* Opportunity to develop and grow within the industry


* Acting as first point of contact on reception and answering incomming calls
* Monitor and interpret expenditure on site services ensuring bills are checked and paid on time.
* Manage site set up files and assist the contracts manager with any administration functions needed
* Monitoring the company's generic email accounts
* Manage the collection of CIS labour only new starter information
* Processing labour only subcontractors invoices which includes verification with HMRC and setting up accounts with our online invoices system
* Check the weekly plant sheet against the actual plant on site and ensure any anomalies are resolved through communication with the Cost Manager
* Monitor and interpret expenditure on site services ensuring bills are checked and paid on time.
* Administer the hourly and weekly paid payroll, timekeeping and labour allocation systems
* Follow goods received and plant hire routines as defined by the project accounting system, working to weekly and monthly costing systems.
* Approve invoices for payment or raise the necessary invoice queries
* Ensure all paperwork and posters are displayed on the site office wall and kept up to date
* Ensure all reported near misses are recorded following procedure, and submitted to the Office Manager each week
* Ensure all Safety and Environmental Statistics are recorded and sent to management monthly

Successful candidates must have:

* Previous experience working on site or in a project office
* Excellent communication skills
* Strong IT skills in MS Office including Outlook, Excel, Word
* The ability to multitask
* Good attention to detail

It is essential that candidates have a strong site administration and construction background to be shortlisted for the role as limited training is provided and you will need to hit the ground running.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

Job Reference:DASTSTBA
Position Type:Permanent
Market Sector:Construction, Trades & Mining
Working Hours:Full-Time
Location:Watford, Hertfordshire
Salary:£18 - £25 per year
Contact:Daniella Stubbs, Randstad CPE, London, United Kingdom